August 29 2020
How exactly to fix ‘QuickBooks incapable of Backup Company File’ Error?
‘QuickBooks® unable to back up company files’ is a QuickBooks® desktop error that appears when you attempt to back up company files (.QBW) data using backup options of this software. The error may occur because of several reasons such as QBW file corruption, damaged ND files, etc. This post helps you comprehend the reasons behind such error and discusses answers to help fix the issue.
Data is one of the more important assets for just about any organization. A normal backup of business data not only aids in preventing data loss but also reduces downtimes and ensures business continuity.
QuickBooks®—a top-notch business accounting software—stores most of the business data and transaction details in company files (.QBW) on local storage. This makes QuickBooks® data at risk of data loss due to hardware breakdown or software errors. Thus, keeping a frequent backup of QBW files is crucial. If your QuickBooks Is Unable To Backup The Company File and you need any help just you contact our Proadvisors.
QuickBooks® features an option to generate a backup of company files on an interior or external drive. This helps you restore it in a few clicks in the event that company files get corrupt or accidentally deleted.
You can also automate the method to produce a backup of your QuickBooks® company files at regular intervals.
However, while taking QuickBooks backup, you may sometimes experience errors such as,
QuickBooks Unable To Backup Company File
Reasons for QuickBooks Backup Errors
‘QuickBooks struggling to Backup Company File’ error might occur due to the following reasons:
Corrupt Company (.QBW) file
Damaged Network Data (.ND) file
Company file name exceeds the 65-characters limit
Company backup file exceeds 3 GB size limit
QuickBooks® files used by another program during backup process
Backup storage media is not available/connected
Wrong backup path in QuickBooks® settings
Steps to Resolve ‘QuickBooks Unable to Backup Company File’ Error
Here are the possible steps to resolve QuickBooks struggling to back up company file error on a Windows PC.
Step One: Run Anti-Virus/Malware Scan
Run an extensive antivirus or anti-malware scan on your personal computer simply by using any trusted antivirus or anti-malware tool. The step is very important if the QuickBooks® backup error is brought on by some malware or virus intrusion.
Step 2: Update QuickBooks® Software
You may want to reinstall QuickBooks® software if the backup error persists. However, that isn't a perfect solution, because you will need to feel the entire QuickBooks® setup again.
Alternatively, you may search for the program updates. Installing the newest updates may also fix the QuickBooks® unable to back up company file error.
To check on and install the updates,
Open QuickBooks® software and go to Help>Update QuickBooks…
Click on Update Now
Select the available updates and click on the Get Updates button to download the updates
Restart the software. It will probably prompt you to update, click Install or Yes and follow the update installation wizard
After installing the updates, reboot the system
Open the software and attempt to back up your .QBW company files
Step Three: Check Backup Path
QuickBooks® may are not able to back up the company file if the backup path is faulty or unavailable. Check out the backup location drive or directory before initiating the backup task. If backup directory exists on an external drive, make sure it is firmly attached to the system. To check on, follow these:
In QuickBooks®, head to Preferences and check out the backup directory or path for which you would you like to save the backup company files
Verify the path and check if it’s valid and accessible
Step four: Check and Rename the business File (.QBW)
QBW file name should not contain any special characters. Also, the number of characters in the name should really be 65 or less.
NOTE: By using Loan Manager in QuickBooks®, recreate loan manager information after renaming the company file.
Go to your company file location C:\ Users\ Public\ Public Documents\ Intuit\ QuickBooks\ and look the file name
Right-click on the file and select the Rename option
Remove extra and special characters from the file name. You might also rename the organization file
Press ‘Enter’ and that’s it
Now you will need to back up your QuickBooks® data.
Step 5: Rename Network Data (.ND) File
You can’t back up a business file in the event that .ND file is damaged or perhaps you have moved the .QBW file to some other location on the PC without moving the corresponding .ND file during upgrade.
Open Windows File Explorer and go to C:\ Users\ Public\ Public Documents\ Intuit\ QuickBooks\
The .ND file gets the same name as your company file with .ND extension
Right-click regarding the .ND file and choose ‘Rename’
Add .old at the conclusion of the file name extension and press ‘Enter’ to save
For those who have moved the .QBW to a different location, copy the .ND file and paste it at the exact same location.
Get back to QuickBooks® backup option and attempt to back up the company file again.
Step 6: Use QuickBooks® Rebuild Data Utility
QuickBooks® has a choice to rebuild company files. The majority of the issues such as ‘Backup Failed’ or ‘QuickBooks struggling to back up company file’ may be resolved by rebuilding the organization files data.
Follow these steps to rebuild company files in QuickBooks® software:
Go to File>Utilities and then click on Rebuild Data
Click on the OK button if a prompt appears to back within the company file
Watch for a bit and then click OK when ‘Rebuild has completed’ message appears
After the rebuild is completed, head to File>Utilities>Verify Data to test if the rebuild was successful. Then try to back within the company files once more.
If these solutions don’t fix the backup error, use Stellar Repair for QuickBooks® Software.
Related Article: https://accountingpro.blog.fc2.com/blog-entry-60.html